Privacy Policy

1. Data controller

Konoj Oy, Betonitie 2, 87500 Kajaani, Finland. Email: info@konoj-rental.com. Telephone: +358 45 490 8858.

Privacy-related enquiries can be sent to info@konoj-rental.com.

2. Personal data processed

We process data you provide when contacting us by email or telephone, such as:

• name and company
• telephone number and email address
• the content of your quote request and correspondence, such as equipment required, rental period and site location

The website contains no forms that store data on the site. The quote request button opens your own email application, and the message reaches us as a regular email.

3. Purpose and legal basis

We process data to respond to enquiries, prepare quotations and manage rental agreements and customer relationships.

The legal basis is taking steps prior to entering into a contract and performing a contract (GDPR Art. 6(1)(b)), and our legitimate interest in responding to enquiries (Art. 6(1)(f)). For accounting records, the basis is a legal obligation (Art. 6(1)(c)).

4. Use of the website

The website does not use analytics or marketing cookies or tracking technologies. The web server may record technical log data, such as IP address and time of visit, to ensure the security and operation of the service.

The map on the contact page is loaded from Google Maps only when you choose to show it. Google may then process your data in accordance with its own policies.

5. Recipients and transfers

We do not sell personal data or disclose it for marketing purposes. Email, website hosting and accounting service providers may process data on our behalf under contract.

If a service provider processes data outside the EU or EEA, we ensure there is a valid transfer mechanism under the GDPR, such as the European Commission's standard contractual clauses.

6. Retention

We keep data for as long as necessary to handle your quote request and manage any customer relationship, and for the period required by law, such as the Finnish Accounting Act. Data no longer needed is deleted.

7. Your rights

You have the right to:

• access your data
• request rectification or erasure
• request restriction of processing
• object to processing based on legitimate interest
• data portability where processing is based on a contract

Requests can be sent to info@konoj-rental.com. You also have the right to lodge a complaint with the Office of the Data Protection Ombudsman in Finland (tietosuoja.fi).

8. Data security

The website uses an encrypted HTTPS connection. Access to personal data is limited to those who need it for their duties.

9. Changes

We will update this policy if our processing changes. Future website features, such as an online quote form, will be described in this policy before they are introduced.